Legal

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Sharples School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998.  It processes this data to:

  • support its pupils’ teaching and learning;
  • monitor and report on their progress;
  • provide appropriate pastoral care, and
  • assess how well the school as a whole is doing.

This data includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information.

This data may only be used or passed on for specific purposes allowed by law.  From time to time the school is required to pass on some of this data to local authorities, the Department for Children, Schools and Families (DCSF), and to agencies that are prescribed by law, such as the Qualifications and Curriculum Authority (QCA), Ofsted, the Learning and Skills Council (LSC), the Department of Health (DH), Primary Care Trusts (PCT),ContactPoint (mentioned above  [and organisations that require access to data in the Learner Registration System as part of the MIAP (Managing Information Across Partners) programme and Connexions (see below)].  All these are data controllers in respect of the data they receive, and are subject to the same legal constraints in how they deal with the data.

The governing body of a maintained school in England is also required by law to supply basic information to ContactPoint.  This only includes the name and address of the child, contact details for their parents or carers (with parental responsibility) and the contact details of the school.

Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by any data controller.  The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish.  A parent would normally be expected to make a request on a child’s behalf if the child is younger.

If you wish to access your personal data, or that of your child, then please contact the relevant organisation in writing.  Details of these organisations can be found in Layer Two of the Fair Processing Notice.  Please access this at www.sharplesschool.co.uk  or for those pupils/parents where this is not practical, a hard copy can be obtained from the school.  Please contact office@www.sharplesschool.co.uk

For pupils of 13 years and over, the school is legally required to pass on certain information to Connexions services providers on request.  Connexions is the government’s support service for all young people aged 13 to 19 in England.  This information includes the name and address of the pupil and parent, and any further information relevant to the Connexions services’ role.  However parents, or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to Connexions.  If as a parent, or as a pupil aged 16 or over, you wish to opt-out and do not want Connexions to receive from the school information beyond name and address, then please contact the school.

Your attention is drawn to (Layer 2) of this Fair Processing Notice, which gives supplementary information about the processing of pupil data by the organisations mentioned above, and gives greater details of how the pupil data is processed and the rights of parents and pupils.  Either can be obtained by accessing our website at www.sharplesschool.co.uk or by telephoning the school.

 This notice gives additional information to the notice sent to you in October, 2008, and provides further information about the processing of pupils’ personal data by the other organisations mentioned in that notice.

Sharples School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998.  It processes this data to:

  • support its pupils’ teaching and learning;
  • monitor and report on their progress;
  • provide appropriate pastoral care, and
  • assess how well the school as a whole is doing

This information includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information.

From time to time the school is required to pass on some of this data to local authorities, the Department for Children, Schools and Families (DCSF), (which also has responsibility for ContactPoint  –  see below) and to agencies that are prescribed by law, such as the Qualifications and Curriculum Authority (QCA), Ofsted, the Learning and Skills Council (LSC), the Department of Health (DH), Primary Care Trusts (PCT), [and organisations that require access to data in the Learner Registration System as part of the MIAP (Managing Information Across Partners) programme]  All these are data controllers for the information they receive.  The data must only be used for specific purposes allowed by law.

The Children Act 2004 Information Database (England) Regulations 2007 requires maintained schools to supply basic contact information to ContactPoint.

The Local Authority (LA) uses information about children for whom it provides services to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them.  The statistics are used in such a way that individual children cannot be identified from them.  Data may be processed on behalf of the LA by other selected organisations. The LA is also required to maintain the accuracy of the information held on ContactPoint about children and young people in their area.

www.bolton.gov.uk           Knowledge and Information Manager, Information Management Unit, Bolton Children’s Services, 1st Floor, Paderborn House, Bolton, BL1 1JW

The Qualifications and Curriculum Authority (QCA) uses information about pupils to administer the national curriculum assessments portfolio throughout Key Stages 1 to 3.  This includes both assessments required by statute and those that are optional.  The results of these are passed on to DCSF to compile statistics on trends and patterns in levels of achievement.  The QCA uses the information to evaluate the effectiveness of the national curriculum and the associated assessment arrangements, and to ensure that these are continually improved.

www.qca.org.uk        Data Protection Officer, QCA, 83 Piccadilly, LONDON, W1J 8QA;

Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted’s assessment of the effectiveness of education initiatives and policy.  Ofsted also uses information about the views of children and young people, to inform children’s services inspections in local authority areas.  Inspection reports do not identify individual pupils.

www.ofsted.gov.uk       Data Protection Officer,  Alexandra House, 33 Kingsway, London WC2B 6SE;

The Learning and Skills Council (LSC) uses information about pupils for statistical purposes, to evaluate and develop education policy and monitor the performance of the education service as a whole .  The statistics (including those based on information provided by the QCA) are used in such a way that individual pupils cannot be identified from them.  On occasion information may be shared with other Government departments or agencies strictly for statistical or research purposes only.  The LSC or its partners may wish to contact learners from time to time about courses, or learning opportunities relevant to them.

www.lsc.gov.uk       Data Protection Officer ,Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT

Learner Registration System (LRS) [1]  The Learning and Skills Council (LSC) also administers the Managing Information Across Partners (MIAP) Programme on behalf of the MIAP membership.  More information about MIAP membership can be found at www.miap.gov.uk ….

LSC is responsible for the development and operation of the Learner Registration Service (LRS) and also the creation of a learner record.

For pupils of 14 years and over and for pupils registering for post-14 qualifications, the school will pass on certain identification information to the LRS to create and maintain a unique learner number (ULN), and achievement information to the MIAP Service to create and maintain a learner record.

The Learner Registration Service will enable organisations allowed by law and detailed at www.miap.gov.uk to access the ULN and contain it in their systems, thereby saving individuals having to supply the same information repeatedly to different organisations.

Details of how an individual may opt-out of sharing achievement data in their learner record with those organisations detailed at www.miap.gov.uk, can also be found at www.miap.gov.uk

www.miap.gov.uk       Data Protection Officer ,Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT

Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them.  The statistics are used in such a way that individual pupils cannot be identified from them.  Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process.  PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.

http://www.bolton.nhs.uk/           Bolton Primary Care Trust   St Peter’s House, Silverwell Street, Bolton BL1 1PP

The Department of Health (DH) uses aggregate information (at school year group level) about pupils’ height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole.  The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources and deliver the Public Service Agreement target to halt the year on year rise in obesity among children under 11 by 2010, in the context of a broader strategy to tackle obesity in the population as a whole.  The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.  www.dh.gov.uk         Data Protection Officer at Skipton House 80 London Road London SE1 6LH;

The Department for Children, Schools and Families (DCSF) uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole.  The DCSF will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where information is missing because it was not passed on by a former school.

DCSF, with the participation of LAs, operates the database known as ContactPoint.  ContactPoint is an online directory available to authorised staff who need it to do their jobs.  It is designed to allow practitioners to find out who else is working with the child or young person, making it easier to deliver more coordinated support.  Schools are under a statutory duty to pass onto ContactPoint certain information.  This consists of basic information about the child or young person, the contact details of the school and the contact address and telephone numbers for the parents or carers,/ with parental responsibility  [2],  of the child or young person.

The DCSF will also provide Ofsted with pupil data for use in school inspection.  Where relevant, pupil information may also be shared with post 16 learning institutions to minimise the administrative burden on application for a course and to aid the preparation of learning plans.

Pupil information may be matched with other data sources that the Department holds in order to model and monitor pupils’ educational progression;  and to provide comprehensive information back to LAs and learning institutions to support their day to day business.  The DCSF may also use contact details from these sources to obtain samples for statistical surveys:  these surveys may be carried out by research agencies working under contract to the Department and participation in such surveys is usually voluntary.  The Department may also match data from these sources to data obtained from statistical surveys.

Pupil data may also be shared with other Government Departments and Agencies (including the Office for National Statistics) for statistical or research purposes only.  In all these cases the matching will require that individualised data is used in the processing operation, but that data will not be processed in such a way that it supports measures or decisions relating to particular individuals or identifies individuals in any results.  This data sharing will be approved and controlled by the Department’s Chief Statistician.

The DCSF may also disclose individual pupil information to independent researchers into the educational achievements of pupils who have a legitimate need for it for their research, but each case will be determined on its merits and subject to the approval of the Department’s Chief Statistician.

www.DCSF.gov.uk        Data Protection Officer,  DCSF, Sanctuary Buildings, Great Smith Street, LONDON, SW1P 3BT

Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right of access to personal data held on them, with parents exercising this right on their behalf if they are too young to do so themselves.  If you wish to access the personal data held about your child, then please contact the relevant organisation in writing: Sharples School, Hill Cot Road, Bolton.

Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right of access to personal data held on them.  If you wish to access your personal data, or you wish your parents to do so on your behalf, then please contact the relevant organisation in writing: Sharples School, Hill Cot Road, Bolton.

For pupils of 13 years and over, the school is legally required to pass on certain information to Connexions services providers on request.  Connexions is the government’s support service for all young people aged 13 to 19 in England.  This information includes the name and address of the pupil and parent, and any further information relevant to the Connexions services’ role.  However parents, or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to Connexions.  If as a parent, or as a pupil aged 16 or over, you wish to opt-out and do not want Connexions to receive from the school information beyond name and address, then please contact the school.

The LA and DCSF may supply to Connexions services providers information which they have about children, but will not pass on any information they have received from the school if parents (or the children themselves if aged 16 or over) have notified the school that Connexions should not receive information beyond name and address.

[1] LRS only required for secondary schools

[2] All natural parents, whether they are married or not; any person who, although not a natural parent, has parental responsibility (as defined in the Children Act 1989) for a child or young person; and any person who, although not a natural parent, has care of a child or young person.  Having care of a child or young person means that a person with whom the child lives and who looks after the child, irrespective of what their relationship is with the child, is considered to be a parent in education law

This is Sharples School Publication Scheme
Information available under the Freedom of Information Act 2000

The governing body is responsible for maintenance of this scheme

  1. Introduction:

What a publication scheme is and why it has been developed

One of the aims of the Freedom of Information Act 2000 (which if referred to as FOAI in the rest of this document) is that public authorities, including all maintained schools, should be clear and proactive about the information they will make public.  To do this we must produce a publication scheme, setting out:-

  • The classes of information which we publish or intend to publish;
  • The manner in which the information will be published; and
  • Whether the information is available free of charge or on payment.

The scheme covers information already published and information which is to be published in the future.  All information in our publication scheme is available in paper form.  Some information which we hold may not be made public, for example, personal information.  This publication scheme conforms to the model scheme for schools approved by the Information Commissioner.

 

  1. Aims and Objectives

The school aims to:

  • enable every child to fulfil their learning potential, with education that meets the needs of each child;
  • help every child develop the skills, knowledge and personal qualities needed for life and work

This publication scheme is a means of showing how we are pursuing these aims.

 

  1. Key information areas which school is required to publish online

School are obliged to publish key information online which include:

  • details of the school’s pupil premium allocation and plans to spend it in the current year; and, for the previous year, a statement of how the money was spent and the impact that it had on educational attainment of those pupils at the school in respect of whom grant funding was allocated;
  • details of the school’s curriculum, content and approach, by academic year and by subject (including details of GCSE options and other qualifications offered at Key Stage 4 (for secondary schools), and approach to phonic and reading schemes (for primary schools));
  • where applicable, details or links to the school’s admission arrangements, including its selection and oversubscription criteria, published admission number and the school’s process for applications through the local authority ;
  • details of the school’s policies on behaviour, charging and SEN and disability provision;
  • links to the school’s Ofsted reports and DfE School Performance Tables and details of the school’s latest Key Stage 2 and/or Key Stage 4 attainment and progress measures as presented in the School Performance Tables; school data dashboard http://dashboard.ofsted.gov.uk/
  • a statement of the school’s ethos and values.

 

  1. How to request information

If you require a paper version of any of the documents within the scheme, please contact the school by telephone, e-mail, fax or letter.  Contact details are set out below.

Email: headteacher@sharplesschool.co.uk
Telephone 01204 333253
Fax 01204 333250
Contact Address: Sharples School, Hill Cot Road, Bolton BL1 8SN

To help us process your request quickly, please clearly mark any correspondence “PUBLICATION SCHEME REQUEST” (in capitals please).

If the information you are looking for is not available via the scheme you can still contact the school to ask if we have it.

 

  1. Paying for information

Information published on our web-site is free, although you may incur costs from your Internet service provider.  If you don’t have Internet access, you can access our website using a local library or Internet café.

Single copies of information covered by this publication are provided free.  If you request means that we have to do a lot of photocopying or printing, or pay a postage charge, or is for a priced item such as some printed publications or videos we will let you know the cost before fulfilling your request.

September 2017 

Privacy Notice – Data Protection Act 1998 – How we use pupil information

We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

 Once our pupils reach the age of 13, the law requires us to pass on certain information to providers of youth support services in your area. We may provide the information to Bolton Local Authority and/or the provider of Youth Support Services who have responsibilities in relation to the education or training of 13-19 year olds. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them. A parent/guardian can request that only their child’s name, address and date of birth be passed to Bolton Local Authority or Youth Support by informing the Headteacher.  This right is transferred to the child once he/she reaches the age 16.

 Health Guidance – schools may share young people’s information with Health Organisations who are required to support children with health needs in schools

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact the Headteacher.

We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the local authority.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on how this sharing process works, please visit:
https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

 

For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

If you cannot access these websites, please contact the LA or DfE as follows:

Information Management Unit,
Children’s and Adult Services,
Bolton Council
1st Floor, Town Hall,
Bolton,
BL1 1UA
Website: www.bolton.gov.uk
Email: ec.imu@bolton.gov.uk
Telephone: 01204 33 2074

Ministerial and Public Communications Unit
Department for Education
Piccadilly Gate,
Store Street,
Manchester,
M1 2WD
Website: https://www.gov.uk/government/organisations/department-for-education
You can also contact DfE online. You’ll usually get a reply within 15 days.
Telephone: 0370 000 2288

September 2017

The Data Protection Act 1998: How we use your information

We process personal data relating to those we employ to work at, or otherwise engage to work at, our school. This is for employment purposes to assist in the running of the school and/or to enable individuals to be paid. The collection of this information will benefit both national and local users by:

  • improving the management of workforce data across the sector
  • enabling development of a comprehensive picture of the workforce and how it is deployed
  • informing the development of recruitment and retention policies
  • allowing better financial modelling and planning
  • enabling ethnicity and disability monitoring; and

This personal data includes identifiers such as names and National Insurance numbers and characteristics such as ethnic group, employment contracts and remuneration details, qualifications and absence information.

We will not share information about you with third parties without your consent unless the law allows us to. We are required, by law, to pass on some of this personal data to:

  • the Department for Education (DfE)
  • the local authority

If you require more information about how we and/or DfE store and use your personal data please visit:

If you want to see a copy of information about you that we hold, please contact the Headteacher

If you cannot access these websites, please contact the LA or DfE as follows:

Information Management Unit,
Children’s and Adult Services, Bolton Council
1st Floor, Town Hall,
Bolton,
BL1 1UA
Website: www.bolton.gov.uk
Email: ec.imu@bolton.gov.uk
Telephone: 01204 33 2074

Ministerial and Public Communications Unit
Department for Education
Piccadilly Gate,
Store Street,
Manchester,
M1 2WD
Website: https://www.gov.uk/government/organisations/department-for-education
You can also contact DfE online. You’ll usually get a reply within 15 days.
Telephone: 0370 000 2288

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